Keep Every Revision Round in One Thread, Not Six
Raw footage, revision notes, and delivery links tend to scatter across email, DM, and a chat app, and by the third revision nobody's sure which cut is current.
Reflys keeps intake, revisions, and delivery status in one WhatsApp or Instagram thread per project.
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Where editing
projects get stuck
New-project inquiries from reel or portfolio content ask the same scope and pricing questions
Revision notes get scattered across email, DM, and messaging apps for the same project
It's unclear which cut is current by the third round of feedback
Project status and asset links live in a project or delivery tool, separate from the thread the client is actually messaging in
Rush-job requests need a fast turnaround answer that's easy to miss in a crowded inbox
Final delivery and licensing-terms questions come up at the end of every project
From Footage Handoff to Final Delivery
Project Inquiry FAQ
Instant answers on scope, pricing, and turnaround from a portfolio DM.
Revision Round Tracking
Notes and current-cut status logged to one thread per project.
Delivery Status Updates
Automated confirmation when a final file or link is ready.
CRM Integration
Connects to your project or asset-delivery tool via API or webhook, configured directly into your automations — reads project status and writes revision and delivery updates back in parallel.
Where Editing Conversations Happen
Instagram DM for new-project inquiries from reel and portfolio content; WhatsApp for footage handoff, revisions, and delivery once a project is underway.
Catch Inquiries From Your Reels
Instagram DM handles new-project inquiries from reel and portfolio content.
Best for:
- Project inquiries
- Turnaround questions
Keep Footage and Revisions Together
WhatsApp carries footage handoff, revision rounds, and delivery once a project is underway.
Best for:
- Revision rounds
- Delivery status
How to Keep Video Revisions and Delivery in One Place
Video projects create more moving parts than most freelance work. Footage arrives by transfer link, notes come in by email, a quick change request lands in DM, and the client asks on WhatsApp whether the final is ready. By the third cut, it is easy to edit the wrong version.
You cannot control where clients send messages, but you can control where the record lives. A few habits help:
How to fix it
Confirm the handoff in writing
When footage arrives, reply with what you received, the expected first-cut date, and any missing files.
Name every cut with a version number
“V2” in the message and the file name removes most confusion.
Ask for timestamped feedback
“At 0:42, cut the pause” is actionable. “Make it punchier” needs a follow-up.
Close each round before starting the next
List the notes you applied and any you did not, so the client sees what changed.
Answer rush and licensing questions upfront
Have a standard reply for rush fees and usage terms, since both come up on most projects.
Reflys answers new-project inquiries from your reels on Instagram, then moves active projects to one WhatsApp thread. Each revision round and its notes are logged there, and the client gets an automatic message when the final file or link is ready. Footage itself stays in your existing transfer tool.
Questions? We've got answers.
Everything you need to know about Reflys, automations, integrations, and getting started.
Reflys manages the conversation and status around the files — links, revision notes, delivery confirmation — while the actual footage moves through your existing transfer tool.
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