Turn Open Mats Into Booked Classes, Automatically
Drop-in availability, class-pack balances, and workshop sign-ups get asked about constantly between sessions.
Reflys answers and books in the same chat, so a full schedule doesn't mean a slow reply.
$0 today. Cancel anytime
Where studio mats
stay empty
Drop-in availability gets asked about repeatedly right before class starts
Class-pack balances and expiration dates require staff to look up each student manually
Workshop and teacher-training sign-ups stall without a fast follow-up
Student booking history lives in the studio's scheduling software, separate from the Instagram and WhatsApp threads staff actually reply from
Late cancellations leave mats empty with no one on a waitlist to fill them
New students ask the same what-to-bring-and-wear questions before every first class
From Drop-In Question to Booked Mat
Drop-In & Class-Pack Booking
Real-time availability and pack-balance answers, booked in the same chat.
Workshop & Training Sign-Up Flow
Deposit collection and reminders for one-off workshops and trainings.
Waitlist Automation
Automatically offers an open mat to the next person in line.
CRM Integration
Connects to your studio scheduling software via API or webhook, configured directly into your automations — reads pack balances and class history and writes new bookings back in parallel, so the record's always current.
Where Studio Conversations Happen
Instagram DM for discovery from class and workshop content; WhatsApp for booking, pack balances, and reminders.
Turn Class Content Into Bookings
Instagram DM answers drop-in and workshop questions from students discovering you through class and workshop content.
Best for:
- Drop-in questions
- Workshop sign-ups
Book, Remind, and Fill the Waitlist
WhatsApp handles booking, class-pack balances, reminders, and waitlist offers when a mat opens up.
Best for:
- Pack balances
- Waitlist
Yoga Studio Booking Automation That Turns Open Mats Into Booked Classes
The busiest moment for studio messages is the half hour before class, exactly when the teacher is setting up the room and cannot answer. Is there space, how many classes do I have left, what should I bring. Yoga studio booking automation answers those in real time and offers every canceled spot to someone who wants it.
How it works
Answer availability and pack balances
Students ask about drop-in classes or their class packs and get a live answer, including pack expiration, then book in the same chat.
Fill cancellations from the waitlist
Studio waitlist automation offers a freed spot to the next person in line the moment late cancellations come in. Open mats stop being the default.
Run workshops with deposits and reminders
Workshop and teacher training sign-ups collect a deposit and send reminders, so one-off events fill without a manual chase. Sign-ups no longer stall while someone waits for a reply.
Connect your studio scheduling software
By API or webhook, Reflys reads booking history and writes new reservations back. Students see the same balance in chat that the front desk sees on screen.
In practice
Say the 6 pm vinyasa class is full and a student cancels at 4:45. The first person on the waitlist gets a message, does not reply within ten minutes, and the offer moves to the second, who accepts. At 5:20 a newcomer asks what to bring to a first class and is told about mats, water and arriving ten minutes early. The teacher walks into a full room.
Practical tips
Set a short reply window for waitlist offers and tell students what it is. A spot offered an hour before class cannot wait thirty minutes for an answer.
Warn students two weeks before pack expiration with their remaining balance. It prompts bookings and prevents the awkward conversation afterward.
Use the same setup for Pilates studio class booking, where reformer classes have fewer places and each unfilled spot costs more.
Questions? We've got answers.
Everything you need to know about Reflys, automations, integrations, and getting started.
Yes — Reflys can answer balance and expiration questions instantly, instead of students emailing the front desk or waiting until their next visit.
Turn more conversations into customers.
Set up your first automation in under 10 minutes. No risk to your accounts—just more conversations turned into sales, starting today.
Start free trial7-day trial. Not charged until it ends.
Turn conversations into opportunities with automated replies and follow-ups.
Get better
at customer automation.
Powered by BJS Soft Solutions LLC © 2026, Reflys.
By using Reflys, you agree to our Terms of Service and acknowledge our Privacy Policy.