Book the Trial Before a Parent Tries Somewhere Else
Trial-class leads, belt-testing dates, and scheduling for multiple kids in one family all get handled differently by every parent who messages.
Reflys keeps it consistent and follows up automatically.
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Where trial leads
go cold
Trial-class leads go cold without same-day follow-up
Belt-testing dates and requirements get explained one parent at a time
Scheduling multiple kids across different age-group classes turns into a back-and-forth
Student rank and attendance history sit in the academy's management software, separate from the WhatsApp thread parents actually use
Uniform and equipment questions repeat with every new sign-up
Students who miss a few weeks in a row rarely get a re-engagement message
From Trial Class to Next Belt
Trial Class Booking Flow
Same-day booking and follow-up for new trial leads.
Belt-Test Reminders
Automated reminders with requirements ahead of every test date.
Family Scheduling
Books multiple kids across age-group classes in one conversation.
CRM Integration
Connects to your academy management software via API or webhook, configured directly into your automations — reads rank and attendance history and writes new bookings back in parallel, no double entry.
Where Academy Conversations Happen
WhatsApp-led — trial booking, family scheduling, and belt-test reminders. Instagram DM covers leads from sparring and demo content.
Catch Leads From Sparring and Demos
Instagram DM picks up leads from sparring and demo content and books them straight into a trial class.
Best for:
- Demo content leads
- Trial booking
Keep Every Family on Schedule
WhatsApp handles trial follow-up, family scheduling across age groups, and belt-test reminders.
Best for:
- Family scheduling
- Belt-test reminders
Martial Arts School Lead Management That Books the Trial the Same Day
A parent looking for kids classes usually contacts two or three schools in one evening and visits whichever replies first with a time. If your answer arrives tomorrow, the intro lesson has already happened somewhere else. Martial arts school lead management in chat books the trial the same day and keeps families informed after they join.
How it works
Book the trial immediately
Trial class booking offers times in the first reply and confirms one, then follows up afterward. No lead waits for someone to return a call. The parent leaves the first conversation with a day, a time and an instructor's name.
Schedule the whole family at once
Family class scheduling places siblings in the right age-group classes in a single conversation, which makes sibling enrollment simple for the parent.
Send belt test reminders
Belt test reminders go out ahead of every test date with the testing requirements, so you are not explaining them one parent at a time. Families can confirm attendance by replying.
Connect your academy management software
By API or webhook, Reflys reads rank and attendance history and writes bookings back.
In practice
Say a father messages on Monday night asking about jiu-jitsu for his seven-year-old and karate for his eleven-year-old. He is offered trial times for both age groups on Wednesday, books them together and gets a note on what to wear. On Thursday he receives a follow-up with enrollment options. Both children are signed up by the weekend, from one conversation.
Practical tips
Tell parents exactly what to bring to the trial: comfortable clothes, water, arrive ten minutes early. Uniform and gear questions can wait until they enroll.
Message a student's family after two missed weeks, before the habit is gone. Martial arts student retention is mostly noticing absence early. Mention what the class has been working on so the invitation back feels personal.
Send belt promotion requirements a month ahead and again a week before. Students who know what is expected show up prepared and stay motivated.
Questions? We've got answers.
Everything you need to know about Reflys, automations, integrations, and getting started.
Yes — the booking flow handles multiple kids and age groups in one conversation, instead of separate back-and-forths per child.
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