Fill Every Batch Before Enrollment Closes
Entrance-exam deadlines create a rush of the same questions — which batch has seats, what's the fee, when do mock tests start — all at once.
Reflys answers instantly on WhatsApp so counselors spend that rush closing serious applicants, not repeating batch timings.
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Where counselors
lose the rush
Batch-seat availability gets asked about dozens of times before every enrollment deadline
Mock-test result inquiries flood in the moment results are due, all at once
Fee structure and installment questions repeat across every new batch
Student records, scores, and batch assignments sit in a student management system separate from wherever counselors are actually texting applicants
Deadline reminders for registration and document submission get sent manually, if at all
Rescheduled classes or venue changes reach some students by chat and miss the rest
From Batch Question to Enrolled Student
Batch & Seat FAQ
Instant answers on which batches are open and what they cost.
Mock-Test Result Alerts
An automated status ping when results are ready to check.
Deadline Reminder Broadcasts
Registration and document deadlines sent to the full applicant list on schedule.
CRM Integration
Connects to your student management system via API or webhook, configured directly into your automations — reads batch and score data and writes new enrollments back in parallel, no double entry.
Where Applicant Conversations Happen
WhatsApp-led — batch FAQs, deadline reminders, and mock-test result notifications, all in a channel students already check between classes.
Answer Batch Questions From Your Posts
Instagram DM answers which batches are open and what they cost for applicants who find the center through its posts.
Best for:
- Batch & seat FAQ
- New applicants
Keep Every Applicant on Deadline
WhatsApp handles batch FAQs, deadline reminders, and mock-test result notifications between classes.
Best for:
- Deadline reminders
- Result alerts
Test Prep Center Enrollment Software That Fills Classes Before the Deadline
Enrollment at a test prep center arrives in waves tied to exam dates. In the two weeks before a class closes, every family asks which sections have open seats, what the course fees are and when practice tests begin. Test prep center enrollment software answers those instantly, so counselors spend the rush enrolling serious students.
How it works
Answer seat and fee questions at once
Class seat availability inquiries get live answers on which sections are open and what they cost, along with payment plans, for SAT prep and ACT prep alike.
Notify when scores are ready
Practice test score notifications send a status message the moment results can be checked. The flood of “are scores out yet?” messages on results day never starts.
Broadcast every deadline
Registration deadline reminders go to the full applicant list on schedule, including document deadlines, so nobody misses a cutoff because one message was sent by hand. A rescheduled class or a venue change travels the same way.
Connect your student management system
By API or webhook, Reflys reads student records, scores and class assignments and writes new enrollments back.
In practice
Say the spring SAT is eight weeks away and your Saturday class has five open seats. A parent asks on Sunday evening whether there is room, gets the class schedule and the fee, and asks about paying in two installments. The answer comes back immediately. On Monday the enrollment counselor finds a family ready to register, not a voicemail asking for a call back.
Practical tips
State seats remaining and the closing date in every reply. Families decide faster when they can see both.
Send score reports with one line on what to do next: book a review session or register for the next practice test. A score without a next step produces a phone call.
Tell every enrolled student about a rescheduled class in one broadcast, then ask for a confirmation reply. You will know who has not seen it.
Questions? We've got answers.
Everything you need to know about Reflys, automations, integrations, and getting started.
Yes — set your seat counts once, and Reflys answers instantly instead of a counselor checking a spreadsheet for every inquiry.
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