Will parents get a real answer, or just a bot loop, when they ask about a specific grade's availability?

Reflys answers standard seat-availability and fee questions instantly, then hands anything specific — a sibling discount, a mid-year transfer — to your admissions team in the same thread.

Does this work with our existing school management system?

Yes — Reflys connects via API or webhook, so it's configured into the same automation already handling admissions and fees, not a separate system to log into.

Fill Every Open Seat Before Admissions Season Closes

Every admissions season brings the same questions on repeat — is there a seat left, what are the fees, when's the deadline — while fee reminders and absence notes pile up the rest of the year.

Reflys automates both ends on WhatsApp, so the front office stops retyping the same answer to every new parent.

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K-12 Private School Automation: a customer question answered and confirmed in a Reflys chat

Where the front office
repeats itself

“Is there a seat left in Grade 5?” repeats every admissions season
Fee due-date reminders get sent manually, or forgotten, term after term
Absence notes and pickup-change requests come in by call, text, and app, all at once
Student records and fee status live in the school management system, separate from wherever parents are actually messaging
Admissions inquiries outside office hours go unanswered until the next school day, when interest has cooled
Event and holiday-schedule announcements get sent through three different channels and still miss half the parent list

From Admissions Inquiry to Enrolled Family

K-12 Private School Automation workflow: inquiry captured, request handled, and details synced by Reflys

Admissions FAQ Automation
Instant answers on seat availability, fees, and eligibility, any time a parent asks.
Fee Reminder Broadcasts
Automated due-date reminders sent to the full parent list on schedule.
Attendance & Pickup Requests
Absence notes and pickup changes captured in one chat flow instead of three.
CRM Integration
Connects to your school management system via API or webhook, configured directly into your automations — reads student and fee records and writes attendance and admissions updates back in parallel, so nothing's entered twice.

Where School Conversations Happen

WhatsApp-led — parents already use it for school groups and fee receipts, so admissions FAQs, fee reminders, and attendance notices land where they're already checking.

Answer First Admissions Questions

Instagram DM gives parents who find the school through its posts an instant answer on seats, fees, and deadlines, even outside office hours.

Best for:

Admissions FAQ
After-hours inquiries

Reach Parents Where They Already Check

WhatsApp handles admissions FAQs, fee due-date reminders, and absence or pickup-change requests in one thread.

Best for:

Fee reminders
Attendance & pickup

Private School Admissions Software That Answers Parents the Same Day

During admissions season a parent comparing schools sends the same three questions to each one: is there a seat, what does it cost and when is the deadline. The school that answers that evening gets the campus tour. Private school admissions software replies at once, and the same setup carries tuition reminders and absence notes through the rest of the year.

How it works

Answer admissions questions at any hour
Private school enrollment inquiries get instant answers on open seats, tuition and fees and eligibility, including grade-level availability. A parent who writes at 9 pm does not wait until the next school day.
Send tuition reminders to everyone at once
Tuition payment reminders go to the full parent list on schedule before each due date, so the business office is not sending them one family at a time or forgetting a term.
Collect absences and dismissal changes in one flow
School absence reporting and dismissal changes arrive through one chat flow, in the same format, instead of by call, text and app all at once.
Connect your school management system
By API or webhook, Reflys reads student records and fee status and writes requests back, so nothing is entered twice.

In practice

Picture a family relocating in March who asks on a Tuesday night whether there is a place in fifth grade. They learn there are two open seats, see the tuition and the application deadline, and book one of Thursday's campus tours in the same thread. By the time the admissions director arrives on Wednesday, the visit is on the calendar and the family's questions are already answered.

Practical tips

Answer the seat question honestly, including “waitlist only.” Parents respect a clear no far more than a vague reply that wastes a week.
Send tuition reminders a week ahead and again two days before the due date. Use the same neutral wording for every family.
Set a cutoff time for same-day dismissal changes and state it in the reply. The front office needs time to reach the teacher before the bell.

Frequently Asked Questions