Turn “Do You Have a Desk Available Today?” Into a Booking
Coworking inquiries are impulse-driven — someone needs a desk today, or wants to see the space before committing to a plan.
Reflys answers instantly and books the tour or day pass on the spot, before they check a competing space instead.
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Where desk
inquiries get stuck
“Do you have a desk available today?” comes in throughout the day with no fast way to answer
Membership plan and pricing questions repeat across every walk-in and DM inquiry
Tour bookings happen over slow back-and-forth instead of a simple scheduling flow
Membership and desk-availability data lives in the coworking management platform, separate from wherever inquiries actually arrive
Day-pass and hot-desk sign-ups depend on someone at the front desk being free to process them
Membership renewal and upgrade questions get missed between the front desk and whoever manages billing
From Desk Inquiry to Booked Day Pass
Instant Plan & Pricing FAQ
Membership and day-pass pricing answered without a front-desk wait.
Tour Booking Flow
Prospects book a walkthrough directly inside the chat.
Day-Pass Sign-Up
A same-day desk booked and confirmed in one conversation.
CRM Integration
Connects to your coworking management platform via API or webhook, configured directly into your automations — reads membership and desk availability and writes new bookings and sign-ups back in parallel, so the record's always current.
Where Coworking Conversations Happen
Instagram DM for space discovery and walk-in-style inquiries; WhatsApp handles plan questions, tour booking, and membership follow-up.
Catch Walk-In Style Inquiries
Instagram DM catches people discovering your space and asking about a desk today.
Best for:
- Space discovery
- Desk availability
Turn Interest Into a Booked Desk
WhatsApp handles plan questions, tour booking, and membership follow-up.
Best for:
- Tour bookings
- Day passes
Coworking Space Lead Management Software That Books the Tour on the Spot
Coworking demand is impulsive. Someone's home internet fails, or a lease ends, and they need a desk today. They message two or three spaces and take the first one that answers. Coworking space lead management software replies immediately and turns the question into a booked tour or a paid day pass.
How it works
Answer plans and pricing instantly
Coworking membership inquiries get clear answers on membership plans, from a hot desk to a private office, without waiting for the front desk. Include what each plan covers, such as meeting room booking credits and access hours.
Book tours in the conversation
Coworking tour booking lets a prospect choose a walkthrough time in chat. No form, no callback. A reminder goes out before the visit so fewer tours are missed.
Sell the day pass now
Day pass booking automation confirms a same-day desk in one conversation, even when nobody is free at reception. Payment and access details arrive together.
Connect your coworking management platform
By API or webhook, Reflys reads availability and membership data and writes bookings back, so occupancy stays accurate.
In practice
Picture a freelance designer whose apartment is being renovated. At 8:15 am she sends a message on Instagram asking if there is a desk today. She gets the day pass price, confirms, and has her booking and arrival details before 8:20. That afternoon a follow-up offers a tour of the dedicated desk area. She becomes a member the next week.
Practical tips
Put prices in the first reply. Flexible workspace buyers compare on cost, and a space that hides its rates looks expensive. Walk-in inquiries should get the same price list as online ones.
Follow every day pass with one message the same afternoon asking how the day went. It is the easiest membership conversation you will have.
Send member renewals a reminder two weeks before the term ends with an upgrade option. Renewals slip when they sit between reception and billing.
Questions? We've got answers.
Everything you need to know about Reflys, automations, integrations, and getting started.
Yes — plan and day-pass pricing gets answered instantly, and the booking happens in the same chat instead of a separate step.
Turn more conversations into customers.
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