Lock In Bookings Before a Client Finds Someone Else Available
A client asking about your availability for their date is often messaging two or three other performers at the same time, and whoever answers first, clearly, with a real quote, usually gets the booking.
Reflys answers availability and pricing instantly, collects event details and song requests, and confirms the deposit that actually locks in the date.
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Where gigs
go to someone else
Availability replies come in a day after a client already booked someone who answered first
Set-list and song-request details get collected over a rushed call close to the event date
Deposit confirmations get delayed, leaving a date only tentatively held
Booking and calendar data live in a separate scheduling system, disconnected from wherever inquiries actually land
“What's your rate for a wedding reception?” gets typed out individually for every new inquiry
Load-in time and venue logistics get confirmed the week of the event instead of at booking
From Availability Check to Locked-In Date
Instant Availability & Quotes
Date and base-rate questions get answered immediately, before a client moves on.
Event Detail Collection
Set times, song requests, and special moments are captured once a date's held.
Deposit & Booking Confirmation
Deposits are requested and confirmed in chat, locking in the date.
CRM Integration
Connects to your booking or calendar system via API or webhook, configured directly into your automations — checks availability and writes new holds back in parallel, so nothing's entered twice.
Where Booking Conversations Happen
Instagram DM-led — most bookings start from a performance clip or reel, so speed of reply there directly affects whether you get the gig over a competitor. WhatsApp handles the details once booked — timelines, set-list requests, and load-in logistics.
Be the First Reply on a Performance Clip
Instagram DM answers availability and base-rate questions from the clip or reel that sparked the inquiry, before a competitor does.
Best for:
- Availability replies
- Instant quotes
Collect the Details Once You're Booked
WhatsApp handles deposits, timelines, set-list requests, and load-in logistics once the date's held.
Best for:
- Song requests
- Deposit confirmation
DJ Booking Software That Replies First and Locks In the Date
A client asking whether you are free on their date has sent the same message to two or three other performers. The first clear answer with a real number usually wins. DJ booking software connected to chat replies in seconds with your availability and base rate, then gathers the details and the deposit that secure the gig.
How it works
Answer availability and rate at once
DJ inquiry response automation checks date availability and replies with your base rate immediately, including for a wedding reception, before the client moves to the next name.
Collect the event details
An event music request form in chat captures set times, the must-play list, the do-not-play list and special moments such as the first dance, once a date is held. Everything is in writing well before the week of the event.
Confirm the deposit
DJ deposit confirmation is requested and recorded in the conversation. A date is either locked or it is not, with nothing held on a verbal maybe.
Connect your calendar
By API or webhook, Reflys reads your booking or calendar system and writes confirmed dates back. A date that is booked stops being offered.
In practice
Imagine you are mid-set on a Friday night when a bride messages after watching your performance clips. She asks about September 14. She gets a yes, your rate for a five-hour reception and what it includes. She replies that she wants to book. By the time you pack up, the deposit request has gone out, and on Saturday morning the date is confirmed.
Practical tips
Quote a real starting rate, not “it depends.” Clients comparing three performers drop the one who would not name a number.
Ask for the do-not-play list as carefully as the must-play list. One wrong song is what a couple remembers.
Confirm load-in time and venue logistics at booking, then again a week before. Loading docks, stairs and sound limits should never be a surprise on the day.
Questions? We've got answers.
Everything you need to know about Reflys, automations, integrations, and getting started.
Yes — availability and a base quote get answered instantly, so you're the first clear reply instead of the one that answers a day later.
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