Can it handle a rush of bookings before prom or wedding season?

Yes — automation answers and books at the same speed no matter how many messages arrive at once, so a seasonal spike doesn't overwhelm the inbox.

Will this create duplicate records in our booking system?

No — Reflys reads and writes to your existing system in parallel through the same connection, so bookings update one record instead of creating a second.

Handle the Prom-Week Rush Without the Back-and-Forth

Spray tan demand spikes right before proms, weddings, and vacations, and prep and aftercare questions repeat with every booking.

Reflys handles the volume and answers the routine questions automatically.

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Spray Tan Studio Automation: a customer question answered and confirmed in a Reflys chat

Where tanning
bookings pile up

Bookings spike all at once before prom, wedding, and vacation season
Prep and aftercare questions about when to shower and what to wear repeat with every appointment
Event-based clients often need a specific tan level explained before they'll book
Appointment and client history live in the studio's booking software, disconnected from the Instagram and WhatsApp threads clients actually message
Last-minute cancellations before a big event weekend are hard to refill on short notice
One-time event clients rarely hear from the studio again after their tan fades

From Event Rush to Booked Session

Spray Tan Studio Automation workflow: inquiry captured, request handled, and details synced by Reflys

Prep & Aftercare Flow
Automatic instructions sent the moment a session is booked.
Event-Rush Booking
Handles high-volume seasonal demand at the same speed as any other day.
Tan-Level FAQ
Instant guidance on which level or solution fits the event.
CRM Integration
Connects to your studio booking software via API or webhook, configured directly into your automations — reads appointment history and writes new bookings back in parallel, so the record's always current.

Where Tanning Conversations Happen

Instagram DM for discovery around event and before-after content; WhatsApp for booking, prep instructions, and reminders.

Catch Event Clients From Before-After Posts

Instagram DM answers tan-level and pricing questions from clients getting ready for an event.

Best for:

Tan-level FAQs
Event inquiries

Book, Prep, and Remind in One Thread

WhatsApp handles booking, prep and aftercare instructions, and reminders, even in peak season.

Best for:

Prep instructions
Session reminders

Spray Tan Studio Booking Automation for Prom Week and Wedding Season

Spray tan demand does not arrive evenly. It lands in the two weeks before prom, in wedding season and before school vacations, and every client asks the same things about when to shower and what to wear. Spray tan studio booking automation handles the surge at normal speed and sends the instructions for you.

How it works

Book through the rush
Prom and wedding tan booking works at the same speed in the busiest week as in the quietest, so nobody waits a day for a reply during prom season. Each client gets a confirmed time within the same conversation.
Send prep the moment they book
Spray tan prep instructions go out automatically: when to exfoliate, what to wear and what to avoid beforehand. Clients arrive ready, and the result is better for it.
Guide the shade
Clients ask which tan level or solution shade suits their event. They get instant guidance based on your own recommendations.
Follow with aftercare
Spray tan aftercare covers rinse time and how to make the color last, and records sync with your booking software by API or webhook.

In practice

Say prom is on Saturday and it is Monday. A high school senior asks when she should come in. She is advised to book Thursday so the color settles by the event date, picks 4:30 and immediately receives her prep list. On Thursday evening she gets aftercare with her rinse time. Forty other clients received the same care that week, and you typed none of it.

Practical tips

Recommend a day, not just an opening. For many events, booking two days before works well, and clients are grateful to be told.
Suggest a trial session to brides a month ahead. A wedding tan is not the time for a first attempt at a shade.
Message event clients a few weeks later with a reason to return, such as a vacation offer. One-time visitors become repeat clients only if they hear from you.

Frequently Asked Questions